(Big Bright Dreams Pty Ltd trading as Art on Canvas for Kids / STEM Champion)
1. Commitment to Privacy
Art on Canvas for Kids / STEM Champion is committed to protecting your privacy and handling your personal information responsibly. This policy explains how we collect, use, disclose, and protect your information in line with the Australian Privacy Principles (APPs) under the Privacy Act 1988 (Cth).
A copy of the APPs is available from the Office of the Australian Information Commissioner: www.oaic.gov.au.
2. What Personal Information We Collect
Personal Information is information that identifies an individual. Examples include:
- Names
- Addresses
- Email addresses
- Phone numbers
We may collect this information through:
- Enrolment forms, correspondence, or interviews
- Phone calls, emails, or our website
- Feedback forms completed by staff
- Third parties (with your knowledge or consent)
We do not guarantee the privacy practices of third-party websites linked to ours.
3. Why We Collect Personal Information
We collect personal information for the primary purpose of:
- Providing our programs and services
- Communicating with families and clients
- Managing enrolments and administration
- Supporting learning outcomes and program quality (via session feedback forms)
We may also use information for related secondary purposes (e.g. program updates or marketing), where you would reasonably expect it. You may opt out of marketing at any time by contacting us in writing.
4. Children’s Privacy
- We only collect information about students that is necessary for enrolment, participation, safety, and program quality.
- This may include a child’s name, age, attendance record, and classroom behaviour or learning notes.
- Behavioural and progress notes are used solely to support the student’s learning experience and may be shared with parents or carers where appropriate.
- We do not share children’s personal information with third parties unless required by law or with parental consent.
5. Use of Feedback Forms
- Our staff complete feedback forms after each session, which may include student names and notes on classroom behaviour and engagement.
- These records are used internally to track progress, address learning needs, and maintain classroom standards.
- Feedback forms are stored securely and are not made public.
6. Sensitive Information
Sensitive information includes details such as health data, racial or ethnic origin, religious beliefs, or criminal history. We only collect sensitive information where:
- It is necessary for program participation (e.g. allergies or medical conditions)
- You consent to its use
- We are required or authorised by law
7. Disclosure of Personal Information
We may disclose personal information in the following cases:
- To third parties with your consent
- Where required or authorised by law
We do not sell or rent personal information to third parties.
8. Security of Personal Information
We take reasonable steps to protect your information from misuse, loss, or unauthorised access.
- Information is stored securely in our records.
- When no longer required, it is destroyed or permanently de-identified.
- Certain records may be kept for a minimum of 7 years as required by law.
9. Retention of Student Records
- Student feedback and behavioural records are retained for a reasonable period to support program quality, safety, and reporting.
- Where records are no longer required, they are securely destroyed or permanently de-identified.
10. Access and Correction
You have the right to access and correct the personal information we hold about you, subject to limited exceptions under the Privacy Act.
- Requests must be made in writing.
- We may require identification before releasing information.
- We do not charge for access requests, but may charge an administration fee for copies.
11. Accuracy of Information
We take reasonable steps to ensure personal information is accurate and up to date. If you believe information we hold is incorrect, please notify us as soon as possible so we can update our records.
12. Policy Updates
This Privacy Policy may be updated from time to time. The latest version will always be available on our website.
13. Complaints and Enquiries
If you have a query or complaint about this Privacy Policy, please contact us at:
Art on Canvas for Kids / STEM Champion
📧 Email: hello@artoncanvaskids.com